Parent Volunteer Coordinators Chairpersons: a) Before Show Tasks Coordinator b) During Show Tasks Coordinator c) New Families Coordinator This team of parents will coordinate all of the volunteers serving on the production. The Coordinators monitor all sign-up links, verify with committee chairpersons volunteer hours needed, and check that all parents are fulfilling their 20 hours of participation time. The Volunteer Coordinators will also follow up with parents who have not fulfilled their hours. The New Families Coordinator will come alongside families new to CKSS Musicals to “learn the ropes”.
Costumes Note: This is both a “Before Show” and “During Show” Task Chairperson: The lead costumer works with the director to design and implement the costume vision of the production. We costume our shows by finding costume pieces in our school costume collection and by sometimes renting, sewing, finding or buying other pieces until we have all the costumes we need for all the characters and scenes in the show. Very strong organizational skills needed. This person will keep track of costs, fees, rentals and costume logistics. Sewing skills are also needed for fitting costumes to the actor and for costume repair. Organize costume parade. Volunteers: Help with fitting actors into costumes, labeling, and organizing costumes. Help with sewing may be needed - fabric and materials will be provided. Help actors with costumes during tech week and during performances both before and during the show as quick change dressers. Help with research renting and shopping for costumes on the internet and in thrift stores. Volunteers do not have to know how to sew. Many of the tasks do not require sewing.
Set Building Chairperson: Co-Chair: Schedule volunteers, ensuring that we have a good number of workers at the shop each Saturday morning and Wednesday evening. Ordering materials and monitoring progress on set construction. Volunteers: Volunteers are involved in the building of sets and typically meet every Saturday morning and on Wednesday evenings in the shop in the Tech area of CKSS. They also assist in doing errands, purchasing materials, and transporting sets.
Set Painting Chairperson: The chairperson will work with the Director to buy needed supplies, and coordinate and direct the painting volunteers. Volunteers: These volunteers will help with the painting of the sets under the direction of the set painting chairperson and may assist in doing errands, and ‘painting by numbers.’ Set painting is typically done on Saturdays and on Wednesday evenings in the tech area of CKSS. Other painting hours are by arrangement.
Bio Photographer (Headshots) Chairperson: Angela Speller This person will take cast and crew headshots for bios and deliver them to the program chairperson.
Cast Bios Chairperson: This person will be in charge of collecting cast bios from the cast and crew members and delivering them to the program chairperson. Working with the theme established by the Lobby Decoration Committee, these pictures and bios will then need to be printed for display in the lobby.
Lobby Decoration Chairperson: Mrs. Colleen Pennell This person will create the theme for lobby decoration and work with volunteers to decorate the lobby during Tech Week. They will contact the Cast Bio chairperson and the Headshot Chairperson to obtain copies of the information about the cast and crew. Volunteers: These people will decorate the lobby for the shows.
Program Chairperson:Mrs. Cari Bradley Create an electronic version of the printed program and deliver to the printer. This person must be proficient with Publisher. This person will also communicate with the advertising volunteers to collect ads to be included in the program.
Advertising and Corporate Sponsorship Chairperson: The advertising and sponsorship chair will coordinate volunteers in creating a letter and contacting local businesses. They will ask to include these businesses in the program and/or request donations to be made. The chair will make sure the artwork for advertisements is provided to the program chair. Volunteers: These people work with the chairperson to contact businesses and seek sponsorships.
Congratulation Messages Chairperson: The message chairperson will collect funds and messages from family to be included for students involved in the show. They will make sure funds are collected and deposited and will get messages to the program designer in time for printing.
Elementary Liaison Chairperson: Dan Davidson The Elementary Liaison communicates with schools to organize attendance at our school matinee performances. This person emails, calls and collects order forms to fill the seats of the theatre with students.
Props Note: This is both a “Before Show” and “During Show” Task Chairperson: Mrs. Lisa Smith This person will establish needed props for the show based on the script and discussion with the director, Ms. Baribeau. With the assistants, this person will find, buy/make/borrow, and transport all props needed for the show. Student Props chairperson and volunteers will work with the student crew to train them how to organize and use the props during selected rehearsals and performances. Volunteers: These people will assist the Chairperson.
Hair & Make-Up Note: This is both a “Before Show” and “During Show” Task Chairperson: The Chairperson will work with the Director to determine the “look” for each character and will provide direction to parents as to what supplies to buy and where to buy them. He or she will run the scheduled Hair and Makeup Workshop for all Hair and Makeup volunteers, students and parents. Co-Chair: Will work with the Chairperson and volunteers to develop the makeup design of this show. Will assist the chairperson in training volunteers on how to setup the hair/makeup room and then how to restore the room to its original state. He or she will also be involved in scheduling volunteers Volunteers: Volunteers must attend: Hair and Makeup Workshop ∙ At least 1 of the 2 “Full Dress” Rehearsals ∙ At least 2 Performances
T-Shirts Chairperson: Stacey Elson The T shirt chairperson will obtain the t-shirt design that the director has approved for the show. The chairperson will coordinate orders, order the apparel, pick up the apparel and distribute them when they arrive. Co-Chair: Creates the t-shirt order form to be passed out at the parent meeting and collects the money and order forms. The co-chair also helps to distribute the shirts when they arrive.
Lasagna Lunch Chairperson: The chairperson will organize volunteers and arrange for refreshments either provided by parents, or collect money to purchase food, and organize a cleanup crew. Volunteers: Volunteers will prepare lasagna, salads or other food items and help with lunch setup and clean up.
During Show TasksA “during show” task is one that requires the volunteer to perform a certain job during Tech Week and Performances while the students are performing.
Cast Party Chairperson: The chairperson will find a location and choose the activities for the party and will create and sell tickets before show week. They may recruit the help of the stage managers to collect funds for the party. They will also arrange for refreshments either provided by parents, or collect money to purchase food, and organize a cleanup crew. Volunteers: Volunteers will help with party setup and cleanup.
Saturday Meal Chairperson: The chairperson will organize volunteers and arrange a light meal that is provided by parents for the entire group of students, volunteers, pit orchestra, etc. on the Saturday when there are two shows performed. Volunteers: Volunteers will prepare and serve the meal as well as help with setup and clean up.
Backstage Food Chairperson: The chairperson will organize volunteers and arrange light snacks that are provided by parents for the entire group of students, volunteers, pit orchestra, etc. during the intermissions on Saturday and Sunday. Volunteers: Volunteers will arrange donations and help with setup and clean up.
Pit Orchestra Music Director: Mrs. Veronika Redfern The director organizes a group of volunteer musicians who play the musical score for the show. They rehearse together weekly in the Tecumseh Park Bandshell as organized by the MD as early as December. The pit orchestra includes students, former students and volunteers. We are very grateful for the many years many of the musicians have dedicated to performing professional-caliber music for our students.